Vulnerable Sector Checks: When Do You Need One?

Working with vulnerable populations requires the highest level of background screening. Vulnerable Sector Checks provide enhanced protection for children, elderly, and disabled individuals by conducting more comprehensive searches.

What is a Vulnerable Sector Check?

A Vulnerable Sector Check (VSC) is the most comprehensive background screening available in Canada. It includes everything in a standard criminal record check plus additional searches for pardoned sexual offences and other sensitive information.

Who Needs a Vulnerable Sector Check?

Mandatory Requirements

• Teachers and educational staff
• Childcare workers and babysitters
• Healthcare workers in certain positions
• Volunteers working with children or vulnerable adults
• Foster parents and adoption applicants
• Youth program coordinators
• Senior care facility staff
• Disability support workers

Common Positions Requiring VSC

• School bus drivers
• Sports coaches and instructors
• Camp counselors
• Hospital volunteers
• Big Brothers Big Sisters volunteers
• Scout leaders
• Tutors and music teachers

What Information is Included?

Standard Criminal Record Check Information

• Criminal convictions
• Outstanding charges
• Warrants
• Court orders

Additional VSC Information

• Pardoned sexual offences relevant to vulnerable persons
• Non-conviction information in specific circumstances
• Peace bonds and restraining orders
• Mental health act dispositions

Legal Framework

Criminal Records Act

The Criminal Records Act allows for the disclosure of pardoned sexual offences when the individual will be in a position of trust or authority over vulnerable persons.

Provincial Variations

Each province may have specific requirements:

• Ontario: Police Record Checks Act
• British Columbia: Criminal Records Review Act
• Alberta: Protection of Children Involved in Prostitution Act
• Quebec: Youth Protection Act

Application Process

Step 1: Determine Need

Verify with your employer or organization that a VSC is actually required, not just a standard criminal record check.

Step 2: Gather Documents

• Government-issued photo ID
• Proof of address
• Employment or volunteer letter
• Fingerprints (if required)

Step 3: Complete Application

Applications must be made through:

• Local police services
• Accredited private agencies
• Online services (where available)

Step 4: Consent and Authorization

Sign consent forms allowing access to:

• CPIC database
• Local police records
• Other relevant databases

Processing Times

Traditional Police Services

• 4-6 weeks minimum
• 8-12 weeks during busy periods
• Additional time if fingerprints required

Important Note

SafeHire currently provides standard criminal record checks only. Vulnerable sector checks require specialized processing through police services or accredited agencies.

Cost Considerations

VSC fees vary by location:

• Police services: $25-$75
• Private agencies: $50-$150
• Additional costs for fingerprinting

Common Questions

"Can I Use an Old VSC?"

Most organizations require VSCs less than 6 months old. Some may accept up to 1 year for certain positions.

"What if Information is Incorrect?"

You have the right to dispute inaccurate information through the issuing police service.

"Are Online VSCs Available?"

Currently, most VSCs must be processed through traditional channels due to the sensitive nature of the information.

Alternative Options

If you don't need a full VSC:

• Standard criminal record check for most employment
• Police information check for comprehensive non-conviction information
• Name-based searches for basic verification

Conclusion

Vulnerable Sector Checks are essential for protecting Canada's most vulnerable populations. While they take longer to process, they provide the comprehensive screening necessary for positions of trust.

For standard criminal record checks that don't require vulnerable sector screening, SafeHire provides fast, official results in 15 minutes.